Monthly Salary Certificate Letter

Before going to send out a Salary Certificate to an employee, make sure you are aware of all the required details to put, and not to put, on such an experience letter...

How do I write a salary certificate letter?

There are a few basic tips to keep in mind when creating a Salary Certificate format:

• Use organization business letter format, on Company's letterhead;
  
• Date of issue of the certificate;
• Salutation or Declaration “To Whom It May Concern”;
• Full Name of the Employee as per the official Record;
  
• Immediately clear about your name, experience, and last position;
• Specify the last Gross Salary on an annual or monthly basis;
• Period of Employment (Date of Joining and the last day of working in the organization);
  
• Uses the correct name of the organization and must be on Company's Letterhead;
• Includes the person’s full name (and possibly the gender);
  
• Date the Salary certificate, mention day of issuing;
• Period of Employment: specify duration or tenure of the employment period with the previous organization;
• Specify the designation;
• Nature of Duties or (last) responsibilities held;
• Additional remarks by the employer;
  
• Brief, preferably one page in length;
• Clean, error-free, and easy to read;
• Write a positive statement regarding the employee's future at end of the letter;
• Place an Authorized signature and organizations' seal;
• Use a common business letter or certificate format, like this template.

Sample content for an Experience Certificate Letter:

• To whom it may concern
• I am writing to confirm {{name of employee}}’s employment experience with {{company name}}. 
• This is to certify that name worked in Company Name in the capacity of Job Title from employment starting date until the employment end date.
  
• This is to certify that Mr./Ms. {{Name}}, Passport number {{Passport number}} is employed with this company since {{DD/MM/YYYY}}.
• {{He/She}} is working serving as {{Write here the designation of employee}}.
• Currently, he/she is drawing monthly salary {{NR}} as per the following breakup.
• Salary Structure
• Amount
• Mode of payment
• Cash/ Bank Transfer/kind
• Basic Pay
• House Rent
• Other perquisites, if any
• Gross salary
• Deductions
• Income Tax {{TDS to deducted}}
• Professional Tax
• Total
• Net payable Salary
• Signature with Company Seal
  
• A proportionate portion of emoluments to be paid annually on a later date may not be included in the monthly salary certificate.
  
• Flexi/variable allowance, if any, shown should be elaborated and the minimum assured allowance to be paid may only be reflected and not the maximum possible allowance.
• Employee name was primarily responsible for designation and his everyday tasks list included:
  
• If you have any questions or concerns, please feel free to contact me. 
  
• Please contact me at {{contact information}} if you have any questions. 
• Yours sincerely,

After downloading, you can customize every detail, typography, font size, and appearance of your letter and finish quickly. Download this Experience Certificate Letter in MS Word DOCX Format directly to your hard drive.