If you need to request information under the Freedom of Information Act (FOIA), a well-crafted email can make all the difference. Here's a sample FOIA request email template that you can use as a starting point to ensure you get the information you need:
Subject: FOIA Request - [Your Name / Organization]
Dear [Public Information Officer or Agency Name],
I am writing to submit a request under the Freedom of Information Act (FOIA) for [specific details of the information you are seeking]. As outlined by the FOIA, I kindly request that you provide me with the following documents:
[Include a clear and concise description of the information you are seeking. Be specific but avoid unnecessary technical jargon.]
I would appreciate receiving these documents in an electronic format such as PDF or Word if possible. However, if only hard copies are available, please let me know the applicable fees for duplication and mailing. I am willing to pay reasonable costs associated with this request, but please inform me in advance if additional fees may apply.
Please acknowledge receipt of this request within the time frame specified by law. If you foresee any problems in fulfilling this request within the designated time, please let me know as soon as possible. I understand that the FOIA requires a response within [number of days] days, and I look forward to receiving the requested information promptly.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
