Employee Absence Warning

The purpose of a Warning Letter is usually to inform employees of the consequences of violating company protocol. The letter can be used as a disciplinary measure by employers. The report details the misconduct of the employee so there are no misunderstandings on the employee's part.

In what format should a letter of warning be written?

An employee warning letter can be written in the following ways:

• Indicate the infraction committed by the employee.
• It is important to provide detailed information about the employee.
• Employer's information including name, address, and phone number.
• If the problem recurs, provide an explanation of the consequences.
• It is important to give probationary periods to employees.
• Provide suggestions for future improvements.
• It will be a pleasure to schedule a meeting as soon as possible if necessary.

The following is an example of a letter from employer warning employees about absences:

Here is an example of a warning letter. The document can be downloaded and modified to meet your needs. After certain edits, you can use the warning letter and tips we provide. Please find attached a sample letter for your reference:

Dear Sir/Madam {{Name}},

Further to our meeting on {{date}}, this letter will confirm that during the past {{number}} weeks you have been absent due to illness on {{number}} occasions for a total of {{number}} days.  A listing of these specific days and occasions is attached for your information. As discussed, such absences have a detrimental impact on the department’s ability to provide the service to the public for which we all are responsible. If there are reasons for your absences that you feel are personal or confidential, I recommend that you contact Employee Assistance Program Services at {{Number}} Given the importance of regular attendance, I would encourage you to work towards improving your attendance record and I would be pleased to assist you in achieving such improvement. **(Optional paragraph) (Summary of any course of action agreed to (e.g., Employee Assistance Program, etc.) or commitments made by employee to address absenteeism concerns).

Yours truly,

A sample absence warning letter is available here for download. You can format Word documents differently in Microsoft Word. It would be great if you gave this letter a thumbs up if you liked it. We greatly appreciate the valuable feedback you provide us. On our website, you will find some useful content.