Professional 'To Whom It May Concern' Letter Template

Are you unsure of who to address in your official letter? A to whom it may concern letter is often used as a generic salutation in a letter where the recipient's identity is unknown or irrelevant. Whether you're writing a formal reference letter, a recommendation letter, or a resignation letter, using 'to whom it may concern' can be the most appropriate way to start.

When to Use a To Whom It May Concern Letter?

Using a to whom it may concern letter is usually the last resort when you don't have a specific name or title for the reader. However, there are some situations where it may be the most proper way to address a business associate or authority. Here are a few examples:

• You're applying for a job or internship, but you don't know the name of the hiring manager. Using 'to whom it may concern' is a formal way to address your cover letter.
• You're requesting a document or information from a government agency or department, and you're unsure who to address your letter to.
• You're writing a recommendation letter for someone you don't know personally. Using 'to whom it may concern' can help maintain a professional tone.
• You're resigning from a company, but you don't know the name or title of the person who will receive your letter.

Tips for Writing A To Whom It May Concern Letter

While using 'to whom it may concern' can be appropriate, it's important to make sure your letter is professional and clear. Follow these tips to ensure a successful letter:

• Make it concise: Get straight to the point and make your message clear without unnecessary details or fluff.
• Use a professional tone: Avoid casual language or humor, and keep the tone respectful and formal.
• Avoid gendered pronouns: To avoid any possibility of gender bias or discrimination, refrain from using 'his' or 'her' and use 'their' instead. Instead of 'he' or 'she,' use 'the candidate' or 'the applicant.'
• Include a clear reason for the letter: Specify why you're writing the letter and what you're requesting or recommending.
• Provide your contact information: Include your full name, job title, and contact information, so the reader can get in touch with you if necessary.

Download Your To Whom It May Concern Letter Template

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