Administrative Assistant Bachelors Degree Job Description

An administrative assistant is responsible for a smooth working process to maintain business flow. He is responsible to provide assistance and help to a team or maybe even a single individual as an assistant. Typical duties of an administrative assistant are to maintain work records, make calls, provide guidance to the visitors, create spreadsheets, so and so forth. Below are mentioned some of the necessary skills to be an administrative assistant. 

What are the job duties for an administrative assistant?

1. Must have critical thinking skills
2. Must be a quick learner
3. Excellent written and verbal communication skills
4. Must have organization skills
5. Must have detailed know-how of computer usage and skills
6. Excellent strategist, planner, and event scheduler
7. Good reception skills to handle visitors
8. Storing records of the associated department
9. Perform all office duties and ensure the smooth working processes
10. Receive and forward calls from relevant fields for inter-departmental and intra-departmental communications

These are some of the major skills necessary to be an administrative assistant. If you are well-versed in the above-mentioned skills, then it is likely for you to secure a position. 

Sample administrative assistant job description:

We are providing a detailed job description of an administrative assistant, along with the responsibilities and criteria. Here are mentioned few lines for your ease:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

• Organize and schedule appointments and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Take dictation.
• Research and create presentations.
• Generate reports.
• Handle multiple projects.
• Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Qualifications:

• A high school diploma or general education degree (GED) is required. associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience.
• Proficient computer skills, including Microsoft Office.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• The high degree of attention to detail.
• Data entry experience
• Working knowledge of general office equipment.

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