Meeting announcement and invitation letter

Sending a meeting announcement letter is a great way of letting people know that there's going to be one and that their presence is requested. It will not only give them the time and place, but it could also contain all the information that they need to have in order to be prepared. What topics are going to be discussed, for example.

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We are holding a meeting on some date at some time to discuss Meeting Purpose. Your presence is essential. We plan to go through the following points:
1) Meeting Point 1
2) Meeting Point 2
3) Meeting Point 3
4) Etc...
Please feel free to suggest additional topics as you see fit. If you are unable to attend, please inform me or send a representative. I look forward to seeing you there.

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