Rental Application Denial Letter

Landlords often want to screen prospective tenants, before making a rental agreement. Since they often have a choice, which tenants to accept, they will have to bring bad news to the other tenants. It's polite to send a letter with the reason(s) rent denied to those who were not chosen for renting the property.

How to deny a lease application in a polite way?

There are several reasons why rent applications can be denied by the landlord or agency. When you want to draft a polite notice rejecting application for rent or lease, you can use the following rejection reasons:

What are acceptable reasons for a landlord to deny renting? 

We regret to inform you that your application has been rejected due to one or more of the following reasons:

• Application was incomplete
• You were party to an eviction
• Employment details were insufficient Landlord details were insufficient
• You were party to a bankruptcy
• Undisclosed pet details
• Insufficient income to meet qualifying standard
• Low credit score
• Multiple lease applications were received
  
• Negative report from previous landlord
  
• Pets are not accepted by owner
• Report of overdue debts and obligations
• Premises is no longer available for rent
  
• Negative credit report
• more reasons rent denied in the letter template
• etc.

If you need more proof regarding the income situation, you can still provide an option to let them provide those in the coming days. It's best to politely state a thank you for submitting the rental application to you.