Character Witness Letter Template

A character witness is a person who attests to another person’s moral conduct or good reputation in a court of law. Therefore, it is of utmost importance to keep in mind that when writing a character witness statement for court, one ought to be very particular with regard to the content of the statement.

What are the tips for writing a Character Witness Letter?

Writing a character witness statement for a defendant may help them receive a reduced sentence. Without a statement, all the judge knows about the defendant is the crime committed and how the defendant acts in court. Attorneys or the defendants themselves may ask you to write a witness statement.

• Practice professionalism; Since the letter is going to be reviewed by a judge, the format and tone of the statement must be professional. Make sure you have the judge’s name and title correct. Be honest in your statement. Being dishonest damages your reputation and does not help the defendant.

• Introduce yourself by name and profession; Tell the judge who you are writing the letter for. Let the judge know that you are aware of the charges against the defendant. When you know the charges against the defendant it sends the judge a message that you do know what the defendant has done but that you are still willing to write positively about the defendant.

• Discuss how you met the defendant and how long you have known him or her; Doing so establishes your relationship with the defendant. Provide specific examples of good deeds the defendant has done. If the defendant has done volunteer work in the community, provide names of the organizations and the types of activities he or she participated in.

Follow these tips to draft a great character witness letter. 

Character Witness Letter template:

This letter is easy to use. You only have to download it directly via this page and modify it with your own information. Alternatively we provide extra content that may be interesting for you:

Heading: 

This part includes the address, line by line, with the proper dates.

Introduction/greeting:

1. I am writing to tell you of the many fine qualities of {{Name}}, whom I have known for {{length of time}} in various capacities, including {{ways in which you know the person being referenced}}.
   
2. I am pleased to write a character reference letter for {{person whom you are referring to}}.  I have had the pleasure of knowing for about He has been a close friend of my sister since they were in college. I have witnessed him growing as a smart, talented, and responsible person. {{Person whom you are referring to}} have always displayed a high degree of integrity, responsibility, and ambition in many of the aspects.
3. I am writing this letter because {{full name}} asked me to provide a character reference on {{his or her}} behalf. I met {{him or her}} when we {{explain circumstances of how you met; examples may include things like living in the same neighborhood, went to school together, played sports together, did volunteer work together, etc.}}. I have known {{him or her}} for {{number}} {{years or months}}, so I feel qualified to speak on {{his or her}} behalf in terms of character. 
4. I exceptionally recommend {{Recipient’s Name}} for the job of {{Job position}} at {{Company Name}}. {{Recipient’s Name}} is my close childhood friend whom I have known for {{number}} years. I watched his skills grow from humble beginnings ever since our college days where he majored in Management. I honestly believe he is the man for the job.
5. It is with great pleasure that I recommend {{Name}}. I have known her for {{Number of Years}} years. {{he/she}} has always displayed a high degree of integrity, responsibility, and ambition. {{He/She}} is definitely a leader rather than a follower.
6. I am writing to recommend {{employee name}}. {{He/She/They}} worked with us at {{company name}} as a {{employee job title}} and {{reported to me/worked with me}} in my position as {{insert your job title}}.

Body/main text:

1. She/He has excellent communication skills. Furthermore, he has a great ability to interact effectively and efficiently with his teammates and ensure that the project is getting done. He was always a topper in the class. In addition to his studies, he was able to hold two part-time jobs during his academics. So, I believe he would be more suitable for any position and be a tremendous asset to your company.
2. He is more mature than his years, expressed many of his innovative ideas during the university projects. He has more qualities of a leader than being a follower who I explored in many of his group projects along with my sister. A skilled leader who always maintained his professionalism.
3. I have had the chance to get to know {{Name}}, and I say without a doubt that you are dealing with a person of very good moral character. {{Name}} operates with integrity, and never has a bad word to say about anyone. {{He/she}} is also hard-working and dedicated, and never leaves a job unfinished.
4. Throughout the time that I have known {{the first name}}, I have formed a very positive opinion of {{him or her}}. {{first name}} has always been {{a few sentences describing positive traits you have seen in the person you are writing about; examples may include things like honest, helpful, intelligent, creative, success-oriented, considerate of others, etc.}}. 
5. After our days in school, he diligently looked for employment and nailed {{Job position}} locally. He is exceedingly passionate about his duties and treated them with the necessary seriousness. With his exceptional people skills, he helped staff members with their administrative responsibilities.
6. Unfortunately, the {{Company Name}} suffered an unforeseen fire and is no more. {{Recipient’s Name}} is a hard worker whose passion and devotion will positively impact your Gallery.
7. As an employee, {{employee name}} was always {{insert quality}}. During {{his/her/their}} time in my team, {{he/she/they}} managed to {{insert example}}.
8. I’ve always put a premium on {{insert quality}} among my team members and {{employee name}} never failed to deliver. An example was when {{insert example}}
9. {{employee name}} is a delight to work with and I wouldn’t hesitate to hire {{him/her/them}} again.
10. In addition to her excellent scholastic accomplishments, {{he/she}} has proven her leadership ability by organizing a hockey league in North Dakota to provide young people an opportunity to compete and learn good sportsmanship.
11. {{Name}} is also a most dependable team player. Her good judgment and mature outlook ensure a logical and practical approach to {{His/her}} endeavors.

Complimentary close:

1. On a personal level, may I just say that I really like {{Name}}, and I have no doubts about {{his/her}} abilities to succeed in the future.
   
2. I highly recommend {{person whom you are referring to}} for any position or job that he chooses to pursue in your company. I am sure that he will grow even more and do a great job for your company.
3. Not only do I like {{first name}}, I also respect {{him or her}} greatly. I felt honored to be asked to provide this character reference and hope that the information I provided helps you understand what an outstanding individual {{full name}} really is. If I can be of further assistance, please call me at {{phone number}} or contact me by email at {{email address}}.
4. I am confident to recommend {{Recipient’s Name}} for the post of {{Job position}}. If you have any inquiries about him, do not hesitate to ask.
5. {{Name}} would be an asset to any organization, and I am happy to give her my wholehearted endorsement.
6. Should you have any further questions about {{him/her/them}}, feel free to reach me at {{phone number}}.

7. Thank you, Yours sincerely,{{Signature}}           

Signature:

Mark your personal signatures at the end of the letter. You can either handwrite them after printing the cover letter or you may insert scanned signatures directly in the MS word file and then print it out.

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