Sponsorship Rejection Letter

How to politely reject a sponsorship request letter?

• A short and formal letter is written when you have received a personal request, it shows the reader that you have considered their request.
• Express your appreciation to the reader and the organization where the donation is being asked.
• Make a short statement on why you are reconsidering refusing the offer.
• Try another way for you to make a donation or help for the fundraising, like offering goods or services that you willing to share.
• Tell them that you wish for the success of the event.

Below is provided a sample decline letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

Thank you very much for agreeing to continue to sponsor your student for the next stage of his/her academic career. Forgive this lengthy epistle, but based on issues we have had with a few sponsors who have decided half way through a sponsorship that they are no longer interested in their student because he or she is not, in their opinion, doing well enough, we realize that we have done a poor job of communicating with our sponsors and need to make sure before we continue that you trust us to make the right choices for your child. While we understand that circumstances can arise that make it hard or impossible for sponsors to continue to support a student, we do not believe that a decision based on a poor understanding of the culture and schools in {{Country}} should be one of them. As you can imagine it leaves the project in a very difficult place. So long as the child has fulfilled the obligations attached to the scholarship, laid out in the Memorandum of Understanding (MOU), which children, parents, and {{Project}} all sign, we are obligated to support them. So, we end up scrambling to pay their fees and given our very tight budget this can be a huge problem. In {{Country}} we have a very effective, hardworking, and very strict, by western standards, scholarship committee, which selects, monitors, and guides our students. They choose students based on merit only to avoid any chance of nepotism. They meet with students 3times a year and discuss issues that might be impacting their performance. Extra tutoring is offered every vacation but if the child is simply not working hard enough then sanctions are imposed. The size of the scholarship is reduced, and families put pressure on their child to improve. This sanction rarely needs to be imposed more than once. If a student gets expelled from school, then they are automatically also expelled from our program. However, our goal is to educate our children so we try the best we can to help them finish. We send our students to the best schools possible, but this means that, coming from poor rural primary schools, they are at a disadvantage compared with classmates who attended private institutions. The result is that their position in class may not be very high. Also {{Country}} schools, believing that being too complimentary leads to slacking off, mark very hard. It is often a wonderful surprise when we get their final results! There is none of the grade inflation of schools in United States; the pass mark is 40%. In addition Given the circumstances {{Results}} – we think this is remarkable and a testament to the dedication of our scholarship committee. What we need is from you is for you to trust us to make the right decisions for {{Target group}}.While circumstances can look grim from the US end, our {{Country}} colleagues know what they are doing and we strongly believe that helping a struggling student succeed is not ashes been claimed “throwing good money after bad”! Not all our students make it to University but of the 12 students who have graduated from our program 10 have jobs – no mean feat for {{Country}} where the unemployment levels are extremely high So what this letter is saying is in that order to budget for your student we must trust you to trust us. And that means we need to know that, without unforeseen disaster intervening, you will support your student for the whole of the next stage of his/her education at whatever the level you have chosen. If you feel uncomfortable with making this commitment, we understand but must very regretfully decline your sponsorship. If you wish to support the project in some other way, we would love you to contribute towards other programs or even make a general donation to the scholarship fund but we need to know, before sending a student off on the next stage of his/her education, that we have the funds to pay for it. Thank you for your support and understanding. Director {{Project}}, Thank you very much for your support. Very much appreciated. 

Yours Sincerely,

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