Job Acceptance Letter from Employee

Congratulations on such good news, you have made it through the interview process and received a job offer from the organization that you chased for this nice position. While you may be anxious to secure the offer and move forward into your exciting new opportunity, there are a few steps you can take during the job acceptance process to ensure there is no confusion on either end and you are getting everything you expect out of the offer. In this article, we explain six steps you should take when you are accepting a job offer.

How do you write an acceptance letter for a job?

If you’re wondering how to begin your response, look at communications from the employer and follow the same tone. After you finally received the formal job offer from your future employer, it is important to figure out what you are going to respond to. In this letter, we assume you are very happy with the job title and proposal received. If that is the case, make sure to express your appreciation and ask when they expect your reply. Obviously, this can be done over the phone and can be as simple as: “Thank you for this job offer, I need a few days to respond and to review the terms. When do you need a response?”  If they ask you to respond immediately, ask politely if you can have 24 hours to review the terms. 

While being respectful of the employer’s time, it is perfectly acceptable to take one to two workdays to study the offer and to provide a response. Make sure to fully understand the offer. Though it is a top priority for the employer to get the deal closed as soon as possible, you should dedicate some time to ensure you’re getting everything you need.

At this point, remember that anything you say is not binding. It is acceptable for either party to change the offer as you are having these conversations. You can still back out of this deal, even if you have informally accepted the job offer. Follow these steps when accepting a job offer:

1. Start by setting expectations: agree on the timeframe to respond to the job offer. Be sure to call or send confirmation upon receiving the offer, mentioning the explained above.
2. Carefully review the job offer: Ensure you review all aspects of the offer and consider how each section relates to your current role or any competing offers you may have. If available, have a mentor, friend, or family member review as well. It’s always helpful to have a second opinion on a decision this important.
3. Decide how you will respond: If the employer sent you an official offer email, it is acceptable to send your acceptance back in an email reply. If they sent you a physical offer letter, consider sending one back. If you do opt for physical mail, you may consider also sending the same message via email to ensure they see it in a timely manner.
4. Begin drafting a response: Check the below message that could provide the basis for your response. After you have carefully studied the offer terms and are ready to accept, draft the response letter. In your acceptance, start by expressing your gratitude for the opportunity and restating the final offer details as you understand them. This can include your expected title, a summary of the salary and benefits you’ve agreed to, and the expected start date. Then, clearly explain that you officially accept the company’s offer of employment. Conclude with good wishes and any questions you have ahead of your starting date for the first working day.
5. Proofread your response: Be sure to proofread your response several times in order to spot any errors. It is always helpful to again enlist a friend or mentor to help in the process. If you are accepting via phone or in person, be sure to practice your response and prepare for any questions or further negotiations.

Sample sentences for a job acceptance letter.

If you’re sending a job acceptance email, make the subject line clear and easy to find. Check out and copy the instant example text below or download the template.

Receiving a job offer for a job that you are interested in is no small feat and calls for a celebration. Have a look at this Job Acceptance Letter from Employee Free Editable Microsoft Word Download it now!