Internship Resignation Letter Format

Are you currently undergoing an internship but need to resign from your position? Writing a professional and formal internship resignation letter is crucial to maintain a positive relationship with your employer. At BizzLibrary.com, we provide a ready-to-use Internship Resignation Letter Format to assist you in this process.

Addressing the Resignation Letter

When writing an internship resignation letter, it's essential to follow a proper format and include all the necessary details. Here's a step-by-step guide:

1. Address: Begin by including your full name, physical address, city, state, and zip code at the top of the letter. This information helps identify you and provides contact details.
2. Date: Just below your address, include the date when you are writing the resignation letter. This allows your employer to track the timeline of events.
3. Employer's Information: Next, include the name, job title, company name, and company address of your employer. Properly addressing your employer creates a professional tone.
4. Salutation: Use a formal salutation, such as "Dear [Employer's Name]," to address your employer.

The Body of the Resignation Letter

The body of your internship resignation letter should be concise, clear, and professional. Here are some key points to include:

1. Resignation Announcement: Clearly state your intention to resign from your internship position. Mention the specific position or department you are resigning from.
2. Effective Resignation Date: Indicate the date when your resignation will take effect. Typically, interns provide a notice period of two weeks, but this may vary depending on your specific situation.
3. Reason for Resignation (optional): If you feel comfortable sharing, you can briefly mention the reason behind your decision to resign. However, it's not mandatory and you can omit this part if you prefer.
4. Gratitude and Appreciation: Express your appreciation for the opportunity to intern at the company. Highlight any valuable skills, experiences, or knowledge you gained during your internship.
5. Offer to Assist: Offer assistance in ensuring a smooth transition, such as training your replacement or completing unfinished tasks.

Completing the Resignation Letter

Conclude your internship resignation letter on a positive note. Here's what you need to include:

1. Contact Information: Provide your email address and phone number, enabling your employer to reach out to you if needed.
2. Thank You: Thank your employer once again for the internship opportunity and express your sincere gratitude.
3. Sincerely: Use a professional closing, such as "Sincerely," followed by your full name.

Download the Internship Resignation Letter Format

Resigning from an internship can be a daunting task, but with the right format and guidance, you can ensure a smooth transition. Download our Internship Resignation Letter Format in DOCX format from BizzLibrary.com and customize it with your specific details. We offer a wide range of professional document templates to assist you in various business situations—simply browse and find the document you need.

Resign professionally and maintain a positive relationship with your employer even as you move on to new opportunities. Visit BizzLibrary.com and download our Internship Resignation Letter Format today!