Employment Rejection Letter Template

Sometimes it's part of the job to bring unpleasant news to talented -but not suitable- job candidates. In the end, there is only 1 person who is the best fit for the job. Not all job applications and resumes will receive positive answers, and that's only normal. A well-drafted rejection letter will the be next response you need to send out, and if kindly and positively written, it can soften the blow. 

How to write a rejection letter to a job candidate because resume doesn't match position?

Responding to unsuccessful applicants, whether rejecting a submitted resume or following up after an interview, is an integral part of the candidate relationship management process. Sending rejection emails can serve you and your organization in a number of ways.

Sending rejection emails is a great way to identify unsuccessful candidates and all the effort they put into their applications. It also prevents them from waiting while wondering what's going to happen next. Your rejection email can also encourage them to reapply if you wish. Candidate rejection emails are formal letters sent to job applicants notifying them that they are not going to the next stage of the hiring process. If you're wondering whether to send rejection emails, it's important to remember that ignoring rejected candidates can negatively impact your employer brand and ruin your company's candidate experience. Generally, candidates are not very engaged at this stage. They didn't want to be hired right away and didn't take much time to apply.

If you need to send a job rejection letter to a candidate, consider this letter sample instead of starting the letter from scratch. Always make sure to write a courteous positive rejection letter, to ensure the candidate will have a positive impression and remembers your company for its prompt and polite reputation. Additionally, make sure your tone is prompt and thankful for their effort. To help you save time, we've created a standard rejection letter or rejection template. Use and customize this sample rejection letter or rejection email template and send it by email or post.

Rejection After Job Interview sample

See sample rejection letter to an applicant after interview below:

Dear Sir/Madam {{Name}},

We regret to inform you that you have not been selected for the position of {{position}} of which you are interested. We truly appreciate your effort and interest that you showed for the said position. However, the {{Name of the Company}} Company is looking for an applicant who will suit for that position as well as to the company.

We keep your contact just in case we have an open position in the future that you want to apply where your credentials and qualifications will match.

We wish you the best for your future career and may you find the right path for you where you truly deserve with your ability and expertise.

Yours sincerely,

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