Resignation acceptance letter

Receiving a resignation letter from one of your employees can sometimes come as a shock. Especially when it's a hard worker who you thought was happy with their current profession. But when they do hand in their resignation letter, the best thing to do is to accept it and to wish them luck in their career.

How do you respond to a resignation?

Always accept a resignation with dignity and a positive tone, no matter what the circumstances. If you regret the loss of the employee, but have a positive feeling about the arrangement, allow the letter to express your sincere regret. Otherwise, omit any personal statements. In a dignified and courteous manner, accept the resignation and name the position the employee will be leaving, as well as when the employee will officially terminate employment. If appropriate, thank the employee for giving proper notice.

We are sorry that you have decided to leave company name, but we can only respect your will and wish you the best in your next endeavor. We would also like to thank you for your efforts while you were at company name.
We appreciate the early notice and your commitment to hand over your duties as complete as possible. It is always difficult to replace hardworking and dedicated employees like yourself.
We wish you the best of luck.

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