Cancellation of contract letter

Nothing is finite and it's inevitable that you will end a service that you were using. When you need to end a contract of agreement, for example, because you need to change from supplier, because you are getting a better deal, better quality, it's important to make sure you manage the transfer to the new supplier well. One important step is that you cancel the existing business relationship with the current supplier, often this goes associated with sending out a formal cancellation letter to end the agreement.

How do I write a cancellation letter for an agreement?

A letter of termination of an agreement is a formal statement of your intent to end the existing business relations with another party that you have previously entered into an agreement or agreement with. Below you find a proper format and tone that should be used when writing a letter to terminate an agreement. There is no need to start from scratch when you want to discuss the termination of service, membership, subscription that you use. Instead, we provide this letter template with text and formatting as a starting point to help you out.

There are certain types of letters to end a contract, such as:

1. Early Contract cancellation letter;
2. Contract pause or on-hold letter;
   
3. Complaint letter for breach in the contract (termination by performance);
4. Termination for Breach of Contract;
   
5. Termination by frustration;
6. Termination by Agreement: No renewal of the existing contract, just send a thank you letter.

Cancellation of Contract Letter sentences:

Heading

Includes the address, line by line, with the date. 

Introduction

• Greeting ends with a comma. Dear sir or madam,
• Effective {{Date of today), I would like to cancel my agreement for your {{products/services}}.
• I am canceling the service because I am switching to {{other service, another supplier}}. I have enclosed my final monthly payment of {{amount}} as per my agreement.
• I have been pleased with our prior relationship and it is my wish that we part on good terms, I have decided to use another delivery service due to their ability to serve me sooner in the morning.
• I am writing to you today to cancel our agreement that is dated for the sale of the following items: {{Describe the items that you are canceling the agreement for}};

Body

• Our agreement is being canceled for the following reasons: {{Detail why the agreement is being canceled}}
• The cancellation of the above-referenced agreement is effective immediately for violating the terms and conditions that were stated in our agreement as stated above. Please call me at the phone number found above if you have any questions regarding this agreement cancellation.
• My agreement with {{Supplier}} for the calendar year expires next month. Please use this letter as our notice not to renew that agreement. Since this is outside the standard {{21}} days’ notice required by the agreement that I signed.
• For your reference, my agreement number is {{include agreement or customer number to help the company find your records}}.
• Complimentary close
• Please feel free to contact me with any additional issues you may have regarding this agreement termination letter.
• For your reference, my agreement number is {{customer number to help the company find your records}}.
  
• Please confirm receipt of this letter by telephone or email.
• Thank you for your prompt attention to this matter.

Signature

Our private, business and legal document templates are regularly screened by professionals. If time or quality is of the essence, this ready-made template can help you to save time and focus on the topics that really matter. Using this cancellation letter provides an easy way to save time and effort and canceling your agreement has never been easier. It comes in Microsoft Office format and is ready to be tailored to your personal needs.

Have a look at this sample Termination of Agreement letter in MS Word with writing instructions and download it and sent it out today.