Formal Business Letter

A formal business letter is a type of letter which serves as a means of communication written for various commercial purposes. These letters can be used for professional correspondence between business clients, employees, stakeholders as well as individuals.

How to write a formal business letter?

When writing a formal business letter, consider the following:

1. Go straight to the point; A short letter is enough. State the purpose of your formal letter in the first couple of sentences. You don't have to use any flowery words.

2. Use an appropriate tone; A business or formal letter should be written in a tone that is slightly more formal than your everyday language. Avoid contractions and unprofessional language. Be polite and respectful, even if you are complaining. Take a look at our formal letter example to see what tone is appropriate.

3. Proofread your letter or email before sending it out; Once you have written your formal letter, check the grammar and spelling carefully. Reread it yourself and use the spellchecker on your computer. Check the grammar and punctuation for correctness and make sure the sentences are complete. It is a good idea to have someone else proofread your formal letter, even after you have done so, as it is easy to overlook errors in something you have read many times.

4. Use proper format and presentation; First impressions are important, but last impressions are too. In no way is it a good idea to be rude or write anything that could be construed as rude or insulting. The look of your paper and envelope is also important.

After downloading this sample template and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Formal business letter. If this isn't the right letter that you are looking for, then certainly take a look at the other letters that Bizzlibrary.com has to offer. We have many letters ranging from cover letters to business letters and thank you notes.