Poor Attendance Warning Letter

A written warning for attendance is usually the first step in a disciplinary action procedure. A written verbal warning goes into the employee's personnel file and starts the documentation of disciplinary action. This is important to keep track of in case further disciplinary action is needed.

How do you write a warning letter for poor attendance?

When you noticed that an employee is not respecting the procedures and rules prescribed by the company for their staff while carrying out their duties at the workplace, it's important to give a verbal and written warning. More specifically, when you find staff in violation of guidelines for Employees at Work Handbook, which was handed over to you during their onboarding procedure, they need to be properly informed and it must been registered in your HR systems.
Writing tips on how to issue a warning letter for poor attendance or tardiness:

• It is always best to discuss issues with employees in a private room or video call, rather than in a public space. This will help to ensure that the conversation is confidential and that the employee feels comfortable discussing sensitive topics.
• You need to be clear about what the issue is before you can take any further steps.
• You need to make some changes. You're not operating at peak efficiency and something needs to be done about it.
• You need to give me a timeframe for when you will correct the situation. I need to know that you are taking this seriously and that you will make things right.
• Then you state the type of consequence you're going to give
• Last is to provide support to the employee for a change

Sample generic sentences warning letter for poor attendance:

Below is provided a sample template. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample template that you can use after certain edits. Here is a sample letter for your guidance:

Dear {{Mr./Ms. Last Name}}:

The purpose of this letter is to emphasize the seriousness of your attendance record (absenteeism) as a {{classification}} with the {{agency/department name}} and to reprimand you for failing to meet acceptable attendance standards. Further, you are hereby warned of additional disciplinary action if your attendance does not improve. Because your absences from work are occurring so frequently, your attendance cannot be relied on and your services with the {{agency/department name}} are of greatly reduced value. Attendance at work is an essential element of your position and the employment relationship. To illustrate your failure to report for work as scheduled, I have summarized below your sick {{and emergency annual, if appropriate}} leave usage for the period {{date}} through {{date ‐ at least 3 months but no more than 6 months recommended}}.

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