Salary Certificate

Before going to send out a Salary Certificate to an employee, make sure you are aware of all the required details to put, and not to put, on such an experience letter...

How do you write an employee salary letter?

There are a few basic tips to keep in mind when creating an Salary Certificate Letter:

• Use organization business letter format, on Company's letterhead;
  
• Date of issue of the certificate;
• Salutation or Declaration “To Whom it May Concern”;
• Full Name of the Employee as per the official Record;
  
• Immediately clear about your name, experience and last position;
• Specify the last Gross Salary on annual or monthly basis;
• Period of Employment (Date of Joining and the last day of working in the organization);
  
• Uses the correct name of the organization and must be on Company's Letterhead;
• Includes the person’s full name (and possibly the gender);
  
• Date the Salary certificate, mention day of issuing;
• Period of Employment: specify duration or tenure of the employment period with the previous organization;
• Specify the designation;
• Nature of Duties or (last) responsibilities held;
• Additional remarks by employer;
  
• Brief, preferably one page in length;
• Clean, error-free, and easy to read;
• Write a positive statement regarding employee's future at end of the letter;
• Place an Authorized signature and organizations' seal;
• Use a common business letter or certificate format, like this template.

Sample content for an Experience Certificate Letter:

• To whom it may concern
• I am writing to confirm {{name of employee}}’s employment experience with {{company name}}. 
• This is to certify that Mr. / Mrs. {{Name Employee}}
• ID number: {{Passport number}} 
• Residing at {{Address}} 
• whose signature appears above is a permanent employee of {{name of department / organization}}} and {{he/she}} has drawn Pay and Allowances are as follows for the month of {{month and year}}.
• This is to certify that name worked in Company Name in the capacity of Job Title from employment starting date until employment end date.
• This is to certify that Mr./Ms. {{Name}}      , Passport number {{Passport number}} is employed with this company since {{DD/MM/YYYY}}.
• {{He/She}} is working serving as {{Write here designation of employee}}.
• Currently he/she is drawing monthly salary {{NR}} as per following breakup.
• Salary Structure
• Amount
• Mode of payment
• Cash/ Bank Transfer/kind
• Basic Pay
• House Rent
• Other perquisites, if any
• Gross salary
• Deductions
• Income Tax {{TDS to deducted}}
• Professional Tax
• Total
• Net payable Salary
• Signature with Company Seal
  
• Proportionate portion of emoluments to be paid annually on a later date may not be included in monthly salary certificate.
  
• Flexi/variable allowance, if any, shown should be elaborated and the minimum assured allowance to be paid may only be reflected and not the maximum possible allowance.
• Employee name was primarily responsible for designation and his everyday tasks list included:
  
• If you have any questions or concerns, please feel free to contact me. 
  
• Please contact me at {{contact information}} if you have any questions. 
• Yours sincerely,

After downloading, you can customize every detail, typography, font size, and the appearance of your letter and finish quickly. Download this Experience Certificate Letter in MS Word DOCX Format directly to your hard drive.