Sample Rejection Letter | How to Regretfully Decline an Interview

Rejection is never easy, whether you're on the receiving or the delivering end. As a hiring manager or HR personnel, letting a candidate know that they didn't get the job is a challenging but necessary task. However, with a well-crafted rejection letter, you can convey your appreciation for the candidate's time and consideration while also providing constructive feedback. At BizzLibrary.com, we understand the importance of leaving a positive impression on every candidate, regardless of the outcome. That's why we offer a professionally designed Rejection Letter sample that you can download in DOCX format for free.

Why a Rejection Letter Matters?

As an employer, the way you handle the hiring process reflects your company's values and culture. By providing a thoughtful and respectful rejection letter, you convey your organization's commitment to treating candidates with dignity and professionalism. A rejection letter is also an opportunity to provide constructive feedback, which can help the candidate improve their skills and job search approach.

What Should a Rejection Letter Include?

A rejection letter should follow a specific format and include essential elements, such as:

• A greeting that addresses the candidate by name
• A thank-you message for the candidate's time and interest in the position
• A brief statement mentioning the reason for the rejection
• A note that encourages the candidate to continue their job search and wishes them success
• A personalized message of feedback for the candidate (optional but highly recommended)
• A closing note and signature

Get Your Rejection Letter Sample

At BizzLibrary.com, we know that creating a rejection letter from scratch can be time-consuming and challenging. That's why we offer a professionally designed Rejection Letter sample that you can download in Docx format for free. Our template includes all the essential elements you need to create a thoughtful and constructive rejection letter that reflects your company's values. You can customize the template to your specific needs, add your company's logo, and make any changes based on your preference or style.

Download our Rejection Letter sample today and make sure your candidate receives a professional and respectful message of regret. Visit BizzLibrary.com to access more business templates that will help you take your company to the next level!