Virtual Assistant Job Description

An effective job description is essential when recruiting new staff, and it helps doing a preselection of the right job candidates. This will save you effort and time. By using this sample job description template, you do not need to start from scratch. This will give you a head start.

How to write a Virtual Assistant job description?

With the globalization of many companies, there has been an increase in employees working from remote locations. A Virtual Assistant can perform the administrative functions of a traditional secretary without needing to hire someone to work at a physical office. Virtual assistants possess strong communication skills and are proficient in using online communication tools. They are also adept at organizing, multi-tasking, and paying attention to detail.

This sample Job description explainer offers guidance on key sections that are important to include for clarity, as well as suggestions for promoting the position. It provides a list of duties, responsibilities, tasks, requirements, demands for setting job expectations and the employee's ability to perform the work as described. However, it’s often not construed as an exhaustive list of all functions, responsibilities, skills and abilities. The following is included in job descriptions:

• Job title: highlight the accurate job title;
• Brief description: provide a brief summary or introduction that provides an overview of the job;
• Responsibilities: specify the relevant job duties and responsibilities that are necessary for this position;
• Company mission or company introduction;
  
• Requirements: demands that are important to do the job successfully;
• Qualifications; List essential qualifications;
• Compensation; Total funds and benefits that are provided to the employee in exchange for the work.

Further:

• Be clear and concise;
• Have someone proofread it;
• Make sure that HR and the hiring manager will sign off before publishing it;
• Define what success looks like in the position after 30 days, the first quarter, and the first year;
• Provide direct contact details of the manager or HR department who will follow up on the candidates;
• Publish it via several social media platforms, or offline media, so you are sure that in-house employees also can get easy access to it.

Responsibilities:

• Respond to emails and phone calls.
  
• Schedule meetings. 
  
• Book travel and accommodations.
  
• Manage a contact list.
  
• Prepare customer spreadsheets and keep online records.
• Organize managers’ calendars.
• Perform market research.
• Create presentations, as assigned.
• Address employees administrative queries.
• Provide customer service as first point of contact.
  

Qualifications:

• Proven experience as a Virtual Assistant or relevant role.
  
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP.
  
• Experience with word-processing software and spreadsheets (e.g. MS Office).
  
• Knowledge of online calendars and scheduling (e.g. Google Calendar).
  
• Excellent phone, email and instant messaging communication skills.
  
• Excellent time management skills.
  
• Solid organizational skills.
• High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.
  
  

By using this Virtual Assistant job description sample, modifying it to your needs, and then posting it, you will soon start receiving Resumes and Cover letter from suitable candidates. Get this printable file now and personalize it according to your needs. Just download this ready-made Virtual Assistant template in Google Docs, MS Word or Apple Pages format and you are ready to go!