Resignation announcement letter

When a resignation has been handed in by an employee then, aside from accepting it, you also need to announce it to the rest of your company. They would want to know that their colleague, who they've worked with closely every day, is going to leave the company. It gives them a heads up and let's them know that the position might be filled by someone else or that the position will be vacant for a while, so that they can do their own work accordingly.

How to write a Resignation announcement letter?

We provide a perfectly drafted Resignation announcement letter that fits your needs!

It is important to announce an employee’s departure in a professional manner. You can create an employee departure announcement with the following steps:

1. Address the office
You can begin your letter by addressing it to the appropriate party or department. Depending on the size of the organization, you might send the letter to the entire company or just to the employee’s department.

2. State the purpose of the letter
Begin the body of your letter by stating your purpose, which is that an employee is leaving the company.

3. List the leave date
It can also be useful to include an effective date. This is the employee’s last date of employment with the organization and gives coworkers time to prepare for their leave.

4. Include relevant details
You may or may not include details about the employee’s resignation. If the employee is leaving for a positive reason, like to continue their education or to further their career, then you might include that information in your letter. However, it is best to leave personal details out.

I regretfully announce the resignation of Mr. X from company name effective some date.
He/she will be returning back home, joining another company, continuing his studies, etc…. This is a great loss for us, but we can only respect his/her decision and wish him/her the best.
Since his/her joining in Year of joining, Mr. X was a valuable member of our team. His/her contribution was essential to our success, which we very much appreciate. His/her colleagues recognize him/her for his/her courtesy, charm, and great work ethics. He/she will be deeply missed.
Please join us on date and time at location for his/her farewell party and to thank him/her for his/her dedication and efforts over the years.

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