Kick Off Meeting Invitation Email Template

The size of your project doesn't matter. What matters is your structured approach, resources and goals in order to succeed. Any project can benefit from using professional Project Management templates. They can be used for any kind of project, and provide intuitive ways to manage your project team.

What's the goal of Project Kickoff?

In order to make a project succeed, you need to make sure you have everybody that you consider a stakeholder is aware of the project and on board. A moment that can create support, is the Kick-Off Meeting. In such a meeting, the relevant project members come together to discuss the project details. As a Project Manager (PM), you need to take ownership, control and responsibility of the projects that are formed under the organization, to ensure they are delivered to customer satisfaction, are fit for purpose, on schedule and to budget, whilst maintaining quality control always. 

Sample of a Project Kick-Off Meeting Agenda Invitation:

Dear Sir/Madam {{Name}},

This letter is to invite you for our Kick-Off meeting.

This meeting will also be a good opportunity to get to know each other and to exchange first views.

Kindly confirm whether you wish to attend the meeting by giving the Meeting Host ({{E-mail address)}) written notice no later than date. 

Enclosed with letter are the Agenda Items.

Yours sincerely,

Project Manager Project

Chair,Technical Secretary,Meeting Host, etc

Annex sample agenda (draft) and conference call information

Download this Project Kick-Off Meeting Agenda Invitation letter template now for your reference including a Kick off agenda. For more information, download this Project Planning or Project Management Templates Kit for your reference.