Termination letter

A termination letter is about laying off an employee or several employees from an organization. Because of an unprecedented change in the status quo, it's, unfortunately, happening often a company has to lay-off people. As an employer, you look for ways to keep your business afloat even during bad economic tidings. You also want to look out for your employees, but sometimes sacrifices need to be made in order to keep your business open. Terminating multiple employees can sometimes not be helped.

How to write a termination letter due to external reasons?

Writing a termination letter might be a tricky job since you do not want your employees to feel bad or cheated upon in any regard. Writing a termination letter yet assuring them of their capabilities is not an easy job. We recommend you to not fire the employee directly. Instead, first, a warning employee letter must be sent, in this way, a worker may behave in a good manner. But still, if nothing happens and the only way to get rid of the misconduct is by firing the employee then a proper official meeting must be conducted before sending a termination letter. 

While writing an employee termination letter, the most important two points which you consider is your compliance and tone of writing. Even if the employee did damage to your organization, you must write in such a way that the worker does not feel demotivated or hurt at all. Always try to end your relationship with your worker on good terms.

Tips to write a termination letter to employees:

Below are mentioned some worthy tips which you can easily follow while writing an employee termination letter:

1. Write about all the policies on which basis the employee was fired.
2. Keep your tone polite and not too harsh as this really may demotivate the employee.
3. Arrange a meeting with the employee before firing him officially.
4. Inform the employee beforehand that he/she is being fired.
5. Wish him the best in his/her incoming work life.

Sample employee termination letter:

For your help and ease, we are providing our expert-written sample termination letter that you can download for free from our website.

Dear Sir/Madam employee name,

We are sorry to inform you that your employment with {{company name}} will be terminated effective {{date}} due to external reasons/crisis, it has become necessary for the company to temporarily reduce its workforce. 

Due to the difficult economic situation, we are forced to lay off some of our staff. This is was not an easy decision. Your performance has always been good, and we are happy to work with you but unfortunately, there is little that can be done.

You will be laid off effective from {{insert date}}. We will communicate potential return dates as we learn more about this issue.

You will receive certain layoff benefits which are listed below: List benefits

Thank you for your continued contributions to the company. If you have any further questions about your rights and layoff benefits, please get in contact with {{contact name and details}}.

Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment issues.

We will happily provide a recommendation letter upon your request. We are really sorry about this and we wish you the best of luck in your career.

Yours sincerely,

Signature