Acknowledgement letter for receiving purchase order

An acknowledgment letter is written when you want to acknowledge a receipt and confirm the arrival of the product. This letter can also serve its purposes as a record letter. An acknowledgment letter for receiving the purchase order confirms the arrival of the USD purchased item. In this context, you will find a guide to write an acknowledgment letter and a sample acknowledgment letter for receiving a purchase order. 

How do I write a receipt Acknowledgement letter for receiving the purchase order?

In the letter header, you should include the name and addresses of your company and recipient. Below you should put the date when the letter is being sent/written. Following is the list of points that you must include in your letter of acknowledgment:

1. Always write your name, address, and your company name at the top of the letter. do not forget to add the date below them.
2. Include a subject heading that must possess what this acknowledgment is about.
3. 3rd foremost part of the letter is to include the body of the letter. this letter body must contain all the information related to the goods which you are acknowledging about.
4. 4th part must contain the confirmation of goods which you are acknowledging about. Write in clear detail that you have received the items. This part must contain the date, on which you received the item.
5. Last but not the least, provide gratitude to the sender for the sent item.
6. End the letter with good words by writing your name at the end.

Follow these guidelines to write a great acknowledgment letter. Below you will find a sample acknowledgment letter as well. 

Sample acknowledgment letter for receiving purchase order:

If you are looking for a ready-made letter to save you some time, then you are at the right place. Below are attached some lines for your help and ease:

Dear Sir/Madam {{Name}},

This letter is to acknowledge the receiving of the {{purchase order}} and product requirements for {{insert amount and product being ordered}} units in the amount of {{currency}}{{amount}} on behalf of {{insert division name}}, a division of {{Company name}}.

Please be advised that we will be shipping per the schedule indicated on our sales order acknowledgment {{or insert ship date in this letter}}. Our acceptance of this order is based on the incorporation of the following:

(1) Exhibit A, Terms and Conditions of Sale, inclusive of our standard Manufacturer’s Warranty and Limitation of Liability.  (if applicable) 

(2)  No other terms or conditions shall apply.

Please indicate your acceptance of the above by signing below and returning the duplicate copy of this letter for our records.

If you have any questions, please feel free to contact {{contact person}} at {{telephone number}}.

The project management team and other involved stakeholders will study your requirement and come up with an adequate proposal. This process might take up to {{Duration}}. 

Please contact us at any time if you have any doubts or to follow up on the progress.

Yours sincerely,

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