Business Letter Example

A business letter is a letter written from one business organization to another business organization. This letter contains the legal communications necessary for two business organizations to communicate. It can also be used for communication between two different departments of the same business. Only a business dealer and worker know the importance of a business letter. Here are mentioned some guidelines to write a business letter. Here is also attached a sample business letter for your help and ease. 

How to write a business letter?

If you are new in business dealings and facing difficulty to draft a business letter, then these guidelines are written especially for you. 

1. First of all, mention a date in the letter.
2. Type the information of the sender on the top. 
3. Add salutations.
4. Then type out the actual content of the business letter in the body section.
5. Close the letter properly after the necessary communications and contents.
6. Do your signatures at the end of a business letter. 
7. It is recommended for you to type the name of the sender, his/her personal information, and contact.
8. Also mention a list of enclosures, only if it is required at a certain organization. 

These are some points to be remembered when writing out a business letter. Now, a guideline becomes more effective if it is provided along with some examples. So, in the next section, a relevant example has been shared for you to embrace the above guidelines correctly. 

Sample Business letter example:

Here is written an example for you to understand the above guidelines clearly:

Dear {{Name}}, 

I am writing you concerning a recent purchase of promotional items.

Approximately two weeks ago, on {{date}}, I ordered a total of {{No of promotional items}} promotional items for Company, Inc. via the Promotional item’s webpage. I received an email notification within three hours confirming the receipt of payment via credit card and the prompt shipment of promotional items. Your website indicated shipments should reach their destination within 3-5 business days of being sent, but I am eagerly awaiting to receive the promotional items. Do you have any information on what may have happened with the shipment or where the shipment is located? 

I have worked with the name of a company before and have confidence in your product lines and excellent customer service. The shipment of promotional items must arrive soon, and I hoped you might be able to provide me with an idea of when I can receive them in our office. Thank you in advance for the assistance you may provide regarding the purchase. 

Yours sincerely,

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