Job appointment letter format

There is only 1 chance to make a great first impression! This is why it's so important to make a good first impression in recruiting as it can be very hard to recover from a negative one. When you are recruiting for new staff for current job openings, it is therefore very important to communicate in a professional way, so the candidate feels comfortable accepting the offered position. Since they understand that there is a lot expected from them, it can be a good idea to check out how to write a professional job appointment letter after you selected the right candidate.

How to write a job appointment letter?

The job appointment letter is sent by a hiring manager or HR manager to the best candidate that was selected at the end of the recruitment process. It should be on point and positive, and should include the following: 

• thank message to a candidate for all the effort done;
• confirming the job title and most important job details (salary, working hours, benefits, work schedule, etc);
• discuss any open terms and conditions of employment;
• invite for the first day and starting date;
• reference to contact person or colleague for the onboarding procedure.

This sample letter has ways to grab your job candidates’ attention and to get enthusiastic to start the job.

After downloading and filling in the blanks, you can customize every detail, typography, font size, and appearance of your appointment letter and finish in minutes. 

Download this job appointment letter now and impress your future employee with a warm welcome! 

Sample sentences Job appointment letter:

Dear Sir/Madam {{Name}},

It is with great pleasure that I confirm my offer to you at {{Department name}}, {{Organization}} of the position of {{Job position}}. This is a permanent position, and you will therefore be entitled to all staff benefits.  

The starting pay for the position will be{{currency}} {{salary amount/month}} per month. Your starting date will be on {{Day}}/{{Date}} on {{Month/Day/Year}}. 

This is a Limited Appointment position with a duration of {{position Duration}}.

This position is offered subject to satisfactory reference and pre-employment checks and completion of the three-month probationary period during which time your performance will be reviewed.

You possess an impressive set of skills and experiences that will enable you to have an immediate impact on our unit. I look forward to welcoming you to the {{Department name}}.

Please find enclosed clearance forms which I would be grateful if you could complete and return to me as soon as possible. 

We are all looking forward to working with you and hope you will soon feel part of the team. If you have any questions, please contact me.

Yours sincerely, 

Hiring Manager

Human Resources, Employment Services