Appointment Confirmation Email

This is a type of letter written to fix an appointment like a meeting appointment or job appointment. in most cases it is written by an employer to tell a candidate about their selection to the post they had applied for.  To write a good appointment confirmation letter, the employers must bring the following things into their consideration.

What to say to confirm an appointment?

Writing tips for an informal or formal appointment message. If you are writing an appointment confirmation, consider including the below-mentioned points for the best and effective letter. Follow the guidelines written beneath:

1. Start your letter by mentioning your personal details like your name, address, contact number, and company name.  
2. Mention the name of your receiver plus their address briefly. Use appropriate words to pay tribute to them so that your letter will sound more attractive.
3. The subject line of the letter is the most important line. Choose an appropriate subject so that the receiver will know at first glance what your letter is about.
4. Clearly indicate the appointment date and then move towards confirmation for the appointment. In case if it required to call them on an early date for purposes like contract signing clearly indicate that too.
5. You should include details like the frequency of traveling and other details such as possible transferring etc. Try to be brief while mentioning such details.
6. In the ending lines of your appointment confirmation tell the recipient about the expected duties and role that is bounded to be done.
7. Put your signature with your full name and punch the official stamp of your organization as well. 
8. If you keep the above things in your mind while writing your letter, your letter will turn out to be the most attractive one. 

Sample sentences for appointment confirmation by email:

Writing an appointment letter might not as easy for everybody, especially when you just got acquainted with a formal working environment. But you do not need to worry about this because we got our professionals just to write such letters for you. Below are examples of how to reply to a meeting request sample letters for your guidance:

Heading: 

This part includes the address, line by line, with the proper dates.

Introduction/greeting:

Introductory lines explain the purpose of the letter.  You can use any of these sample lines for your ease.

• This letter is to confirm your appointment with {{name}} on {{date}} at {{location}}.
• This letter is to confirm your appointment at {{company name}} in the capacity of {{job title}}.
• My name is {{name}} and I am contacting you on behalf of {{company name}}, which is {{describe company activities}}.
• I would like to request for a meeting with someone from the {{management/marketing department/etc…}} to discuss {{topic or topics}}.
• This letter serves as an official appointment document and is governed by the same terms and conditions as that of your initial {{offer letter/contract}}.

Body/main text:

Body text is the most vital part of any letter’s content. Below are attached some amazing lines, you can use any of these in your appointment letter:

• If you need assistance in finding the location, then kindly contact {{me}} on {{phone number, email}}. 
• You have successfully completed your {{six months}} probation period and now you are a permanent employee. Enclosed with the letter are the modified terms of the contract. Please read carefully before signing and returning.
• Anytime between {{date and time 1}} and {{date and time 2}} would be great but I am more willing to adjust to another convenient date and time of your choice.
• Following the end of your probation period and based on your successful performance review, we are pleased to confirm your appointment at {{company name}}.

Complimentary close:

Complimentary lines depict your manners and attitude towards the recipient. Below are written some samples for your ease.

• I appreciate a response from your side confirming the same.
• We are pleased to have you as a member of our company and wish that you do so for years to come.
• Thank you very much for your time. I look forward to hearing from you.
• We are happy to have you as part of our team and wish you the best of luck in your job.

Signature:

You can print out your signatures directly in the letter document, after scanning them in the job application letter or you may write your signatures directly to the document after printing. it.

We wrote these letters for you in the best possible format. Freely download this sample letter. Use and edit these documents after downloading it in Microsoft Word. If these letters are not according to your situation and needs, then please head on to our website for more such letters.